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Salesforce to monday CRM: What 500+ Specialists Learned From Real Migration Projects
- Josh Jebathilak
- Sep 2
- 5 min read
Are you considering switching from Salesforce to monday CRM? We've discussed the main differences between these cloud-based platforms before. Both offer unique ways to automate processes, manage sales pipelines, streamline customer service, and more.
Being a Managing Director at Fruition and an ex-monday.com team member, I've helped multiple CRM migrations across different industries and company sizes.
Our certified monday.com specialists and implementation partners gathered insights from these real-world implementations, telling a story beyond typical feature comparisons.
Let me share what we've actually learnt from this.
The Million Dollar Question: Why Are Companies Making the Switch?
Imagine this: Most of our Salesforce-to-Monday CRM migrations weren't driven by cost savings. Instead, they were driven by user frustration.
I've noticed a stark difference. An average enterprise will take six to eight months to fully implement Salesforce. However, monday CRM implementations wrap up within three to six months.
About 70% of Salesforce implementations fail to meet objectives. For instance, a 150-person professional services firm spent almost USD 180,000 over 14 months, but failed to adopt this software.
Promotify Canada trusted monday CRM consultants at Fruition. Now, the company saves USD 72,000 and 1,440 hours every year.
Results After Switching to monday CRM | Fruition's Guarantee
95% user adoption (first month) after consistent change management techniques.
Full implementation in four weeks to ensure your CRM operations aren't halted.
27% faster rate in deal closure made possible by enhanced productivity and database control.
40% reduction in data entry time with monday automations and seamless workflows.
What 500+ Migration Projects Taught Us About User Adoption?
I analysed our migration database and found what actually determines a CRM tool's success.
First Week Test
Being monday.com consulting partners, we keep an eye on the adoption rate (user login) during the first week post-launch. New monday CRM users noted that their team engaged with this tool faster than Salesforce.
It's all about intuitive design. monday WorkOS has a visual interface that feels welcoming to your sales team. In a way, it motivates them to start working immediately.
With Salesforce, you need extensive training to navigate basic functions.
Customisation Trap
Most Salesforce migrations have had requests to simplify the system. Teams are getting overwhelmed by the unnecessary complexity.
I believe Salesforce is too traditional to compete in this AI-first CRM industry. I've heard users say, "We spent more time configuring Salesforce than actually using it to sell."
Thankfully, working with monday CRM experts will change your entire approach. As a certified monday.com partner, Fruition witnesses this pattern all the time.
Yes, monday CRM's approach is different. Instead of endless configurations, it provides powerful flexibility with intuitive board structures, CRM integrations, automations, and more. We can help you customise without requiring extensive features.
The Hidden Costs Nobody Talks About
When I audit existing Salesforce implementations to make the monday CRM switch, here's what I consistently find:
The Administrator Problem
Salesforce: Requires a dedicated admin. (average salary: $85,000-$120,000)
monday CRM: Managed by existing team members with minimal training from monday.com automation specialists.
I've heard from prospects that they were spending $156,000 annually just on Salesforce administration and maintenance. As a solution, I suggested switching to monday CRM with Fruition's monday.com setup specialists.
Here's why: monday CRM pricing plans start from USD 12 per seat per month. Salesforce costs USD 25 per user per month.
Integration Complexity
According to an IBM report, 97% of Salesforce users rely on the technology and experts of partners to support implementations. That can cost up to USD 50,000, as you might need API integration specialists.
What is monday CRM's approach? monday partners like Fruition can help integrate 200+ apps to your existing CRM workflows. We also offer extensive custom development for a robust API.
Our monday.com integration consultants can typically handle complex setups without additional development costs. We've got three packages ranging from seven days to six weeks.
The Migration Process: What Actually Happens
Based on our 500+ migration projects, here's the typical timeline with professional monday.com implementation services:
Week 1-2: Data Assessment & Mapping
Clean and export Salesforce data with Fruition's migration specialists.
Map fields to monday CRM structure.
Identify integration requirements with our technical advisors.
Week 3: Implementation
Build a monday CRM workspace with certified platform experts.
Configure automations and workflows.
Set up essential integrations.
We'll use n8n or Make.com to ensure AI-powered workflow automations.
Week 4: Testing & Training
User acceptance testing with our workflow consultants.
Team training sessions led by monday.com certified professionals.
Go-live preparation.
Week 5-6: Launch & Support
Phased rollout to teams.
Real-time support and adjustments.
Performance optimisation.
Usually, Salesforce implementations require 4-8 months of configuration, testing, and training.
Making the Right Choice for Your Business
After managing 500+ monday.com implementation projects, here's my recommendation framework:
Choose monday CRM if:
Your team values simplicity and quick adoption.
Implementation speed is necessary.
You need project-to-sales workflow integration.
Budget optimisation is important.
You want a modern, visual interface.
Consider Salesforce if:
You have over 500 sales representatives with complex needs.
Regulatory compliance is paramount.
You need advanced forecasting and analytics.
You have existing Salesforce ecosystem investments.
monday CRM offers faster implementations with high user adoption and better ROI. It's great for small to mid-sized businesses.
Even then, every business has unique requirements. So, don't choose a CRM tool based on its features or brand recognition. Instead, choose one that you actually need.
At Fruition, we're certified monday.com Gold implementation specialists. As authorised monday CRM partners, our proven methodology ensures a smooth transition with minimal sales operation disruptions.
Our monday.com platform experts can guide you through every step. We'll play all roles of workflow consultants, process improvement specialists, digital transformation support, and more.
FAQs
What will the CRM landscape be in 2025?
Based on current migration trends, it's possible to witness three major shifts. One would be the visual-first approach that we can see in monday CRM. Another change can be in workflow integration in the CRM tool. For example, monday CRM also offer project management. AI-powered simplicity will also become a trend.
When should you use Salesforce over monday CRM?
Fruition believes that Salesforce isn't always the wrong choice. Even though monday CRM for Enterprises exist, you should choose Salesforce if you've got 1,000+ sales representatives. It's best for complex hierarchies. This CRM tool is also important in highly regulated industries due to its complex workflows and mature compliance features. If you've already invested in Salesforce infrastructure, migration wouldn't seem like an economic choice.
Is monday Sales CRM better than Salesforce?
Neither is universally better. It all depends on your business needs. For instance, monday CRM is budget-friendly and ideal for small to mid-sized businesses, while Salesforce suits larger enterprises. monday CRM is also cheaper than Salesforce. The former takes the case of user-friendliness and doesn't have a huge learning curve. monday AI doesn't cost extra, but Salesforce's Einstein GPT does.
