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Granular Permissions in monday.com Enterprise: An IT/Security Deep Dive
- Ishani Dhar Chowdhury
- Nov 21
- 6 min read
Enterprise security protects your digital assets, systems, and networks from threats. In this context, the monday.com enterprise permissions allow stakeholders to make informed decisions and address security concerns.
Did you know that a breach in enterprise security can cost an organisation an average of USD 4.4 million? SaaS tools with sophisticated control mechanisms in enterprise permissions are considered industry-leading.
The monday.com enterprise security features offer HIPAA compliance, IP restrictions, and more. Let's explore these in detail.
Why Other Plans Fall Short of monday.com Enterprise Permissions?
Ideally, the monday.com Standard and Pro plans lack critical security features that can expose your organisation to data breaches, compliance violations, and other risks. These tiers come with core security measures, including SOC 2 compliance, 2FA, data encryption, and basic board-level permissions.
As a result, it can get problematic for HR data, client confidential information, and financial records. Without monday.com item-level permissions, every team member can access sensitive data beyond their responsibilities.
You'll only get advanced, enterprise-grade security and governance features in the monday Enterprise plan. It can enforce HIPAA compliance and IP restrictions to help financial institutions, healthcare organisations, and regulated industries use the platform.
They won't face audit failures due to inadequate permission controls. Moreover, you can create compliant permission metrics for sensitive workflows with monday.com enterprise permissions.
Reach out to a monday consultant at Fruition to get a quote for the Enterprise plan based on business needs. Once upgraded, we'll help you gain the control infrastructure necessary for data protection, role-based access, and regulatory compliance.
Multi-Level Permission Architecture: The monday.com Enterprise Game-Changer
The monday.com enterprise permissions operate across five distinct layers. They include workspace, column, account, board, and item levels.
Let's break them down:
Account-Level Permissions Control: Access by user type, including member, viewers, guests, etc. Admins will define which users get to access billing information, export data, or create integrations. With custom roles, they get granular privileges like creating 'Billing Admin' roles with limited access.
Workspace Permissions Control: This determines content actions and visibility in each workspace. An enterprise-only closed workspace will require invitations to join. Only members can see the main boards, ensuring a hierarchical structure for account-level restrictions that override workspace settings to prevent escalations.
Board Permissions Control: This ranges from 'Edit everything' to 'View and comment'. This monday.com enterprise security feature comes with an 'only edit assigned items' permission set that restricts non-owners to view and only edit the items assigned to them.
Column Permissions Control: It can hide sensitive data like salary information from unauthorised users. You can also restrict people from snooping around boards to find client contracts.
Item-Level Permissions Control: Board owners designate people columns to control item visibility.
We'll discuss the monday.com item-level permissions in detail below. It represents compelling reasons for organisations to upgrade to the Enterprise plan.
monday.com Item-Level Permissions for Sensitive Data Control
This feature in the monday.com enterprise permissions represents the most granular control mechanism. Here's what it can do:
Board owners can select specific people columns to govern the item access configurations.
Team members get to see specific items where they're designated in the people column.
'Only edit assigned content' setting to customise which people column controls permissions.
Organisations configure different access rules (per board) based on workflow requirements.
Guests and non-board members cannot access the broader workspace and can only see specific items they're assigned to.
Why Is It Necessary?
This monday.com enterprise security feature proves essential for HR boards that contain employee records. It'll benefit client project boards with confidential data and financial tracking boards with restricted access.
Combined with board and column permissions, the monday.com item-level permissions create a powerful security matrix. Data columns remain hidden from staff without access to project boards, addressing compliance requirements.
For example, GDPR needs to limit personal data access only to authorised users. SOX compliance oversees financial data segregation. Client contracts often require access restrictions on sensitive projects.
Without this monday.com enterprise permission, organisations resort to creating multiple boards. This fragments workflows with duplicate data and complicates reporting. Item-level permissions keep data unified while enforcing security boundaries, creating a multi-dimensional access control.
The Non-Negotiable Security Standards in monday.com Enterprise Permissions
The monday.com enterprise security features a suite of advanced security permissions. These are considered non-negotiables for certain organisations.
Such standards help ensure optimal sensitive data handling.
HIPAA Compliance
The monday WorkOS platform is for every industry in existence. It serves entertainment, software, education, manufacturing, etc. Healthcare is also a part of it.
Did you know that healthcare organisations face an average data breach cost of USD 7.42 million? Thankfully, the monday.com Enterprise upgrade cost seems negligible compared to the results from inadequate access controls.
Here's the thing: healthcare organisations cannot legally use monday WorkOS for Protected Health Information (PHI) without enterprise-level HIPAA compliance features. Enterprise plans unlock HIPAA compliance through the Business Associate Agreement (BAA).
The monday.com enterprise permissions also highlight the involvement of 256-bit encryption, comprehensive audit logging, and automatic broadcast disabling. There's also a Panic Button that puts the account on lockdown if anything is compromised.
Many have noted that HIPAA will be activated in the monday Enterprise plan only after a certain number of users are met. Feel free to reach out to Fruition to know more about this.
IP Restrictions and Access Control
According to Verizon, 22% of data breaches come from credential abuse. Ideally, enterprise IP restriction capabilities keep unauthorised access at bay.
Administrators can whitelist specific IP addresses, authorising them for account access. However, remote employees connecting from unapproved networks cannot access any sensitive data. This monday.com enterprise security feature means:
There won't be any compromised credentials used from foreign locations.
Unauthorised third-party access attempts can be thwarted.
Compliance violations can be restricted.
Data exfiltration from unmonitored networks.
Combined with Single Sign-On (SSO) options for access control, organisations get to create a robust authentication framework. Similarly, multi-factor authentication adds a layer of security beyond passwords.
monday.com enterprise permissions can also improve WorkDocs and dashboard restrictions that complement IP controls. For example:
Dashboard owners can edit widgets and dashboard data visibility.
Enterprise admins can disable public link sharing for WorkDocs.
All that can prevent sensitive data exposure, creating a comprehensive security posture. For enterprises needing advanced security implementations, choose a certified partner at Fruition. We'll offer expert monday.com consulting to correctly configure enterprise security features.
ROI Analysis of monday.com Enterprise Security Investment
Let's compare the monday.com Enterprise plan costs against breach prevention value:
A single data breach can cost millions. Costs arise from regulatory fines, legal fees, reputation damage, lost business, and remediation. However, the enterprise plan cost will be a fraction of one breach incident.
Initially, organisations might think that saving a few thousand dollars on licensing can be a wise decision. But you'll end up risking millions in breach costs, leading to catastrophic financial strain.
Compliance violations also carry severe penalties:
HIPAA will cost USD 1.5 million annually per category.
GDPR fines reached 4% of global revenue (20 million Euros).
SOX results in criminal prosecutions.
As a result, the Standard and Pro plan savings disappear instantly when these factors are considered. You must:
Calculate your actual risk exposure.
Count sensitive data records.
Assess breach probability.
Evaluate application regulations.
Fruition can offer monday.com enterprise permissions and security implementation, ensuring you can maximise security investments. Our certified monday consultant can configure permission architectures and keep them aligned with operational and compliance frameworks.
monday.com Enterprise Permissions: 7 Best Practices to Maximise Security
You'll need a strategic plan and ongoing management to implement all the monday.com enterprise security features and permissions. Follow this checklist to get the most out of this platform:
Perform a comprehensive user role audit to map organisational responsibilities and match them to monday.com's user type and custom roles.
Define departments needing board creation, workspace access, and integration permissions. Document these monday.com enterprise security hierarchies before implementation.
Establish a workspace privacy standard to determine closed vs open, creating easy ownership assignments with clear succession plans.
Analyse board classification systems aligned with your data sensitivity levels, including Internal, Restricted, Public, and Confidential.
Configure, review, and update your monday.com enterprise column permissions for sensitive data fields. For example, hide client budget details from junior teams, salary columns from non-HR staff, and more.
Review access patterns every three months to enable comprehensive audit logging and identify permission anomalies and unnecessary access grants.
Monitor failed login attempts along with unusual IP address connections and implement the Panic Button procedure to ensure security incident response.
Security teams must evaluate these against organisational requirements and consider data sensitivity levels with compliance obligations. You can partner with a monday.com expert at Fruition if this enterprise security configuration seems daunting.
FAQs
What is monday.com Enterprise?
The monday Enterprise Plan is the platform's highest tier for larger organisations. It offers advanced security features. The capabilities in monday.com enterprise permissions include HIPAA compliance, SSO integration, IP restrictions, and comprehensive audit controls.
Can we integrate monday.com enterprise permissions with existing identity providers?
Yes, it supports SSO integrations with Azure AD, Custom SAML providers, OneLogin, and Okta. This monday.com enterprise permission enables centralised identity management across your tech stack.
How can permission changes affect existing board subscribers and automations?
Permission modifications apply immediately to every user in monday WorkOS. Existing automations will continue running unless permission changes prevent the owner from accessing the required data or boards.
